PD Law Privacy Notice & AML Collection Statement
1.1 Introduction
PD Law collects personal information to provide legal and conveyancing services and to meet anti-money laundering and counter-terrorism financing obligations under Australian law.
If the required information is not provided, PD Law may be unable to act, complete a transaction, or satisfy legal and regulatory requirements.
PD Law handles personal information in accordance with the Privacy Act 1988 (Cth), including the Australian Privacy Principles (APPs).
1.2 What Information may be Collected
Personal information collected may include:
- Full name, date of birth, residential address history, occupation and contact details.
- Identity document details such as an Australian driver licence, passport or other government-issued identification used for verification purposes.
- Financial and transaction information, including bank account details, source of funds, source of wealth, company or trust information, and beneficial ownership details where relevant.
- Information about the legal matter or property transaction, including documents, communications and settlement details needed to progress the matter.
- Personal information may also be collected when individual’s complete enquiry forms through our website or otherwise communicate electronically with us.
1.3 How Information is Collected
Information is usually collected directly from clients through intake forms, emails, phone calls, video calls, in-person meetings and identity verification processes.
Information may also be obtained from third parties where appropriate, including real estate agents, brokers, banks, accountants, counterparties, public registers and electronic verification providers.
1.4 How Information is Used & Disclosed
Personal information is used to open and manage files, verify identity, assess AML/CTF risk, provide legal services, conduct conveyancing and settlements, communicate with clients and other parties, and comply with legal obligations.
It may be disclosed to parties involved in the matter, including:
- Titles Queensland;
- Revenue authorities;
- Banks;
- PEXA and other service providers;
- VOI and screening providers; and
- Courts, regulators and law enforcement agencies, where reasonably necessary or as required or authorised by law.
1.5 Storage, Security & Overseas Handling
Personal information is stored in secure electronic systems.
Reasonable technical and organisational safeguards are used to protect information against misuse, loss, unauthorised access, modification, and disclosure.
Standard legal and conveyancing work does not usually involve active overseas disclosure, but some cloud or technology providers may store or back up data outside Australia, in which case reasonable steps are taken to ensure appropriate privacy protections apply.
1.6 Access, Correction & Complaints
Clients may request access to personal information held by PD Law and may ask for corrections if information is inaccurate, incomplete or out of date.
Privacy concerns or complaints can be directed to PD Law’s Privacy Officer, and unresolved complaints may be referred to the Office of the Australian Information Commissioner.
PD Law will investigate privacy complaints and respond within a reasonable period.
Privacy Officer – Melinda Cox
Director
PD Law
Suite 1, 44 Coral Esplanade Cannonvale Q 4802
Phone – 07 4848 1631
Email: mel.cox@pdlaw.com.au
This notice may be updated from time to time to reflect changes in legal requirements, technology or practice procedures. A current copy of this Privacy Policy is available on the PD Law website.
